We welcome all our families to school events

Here is a list and description of major events we welcome our families to attend throughout the year, listed chronologically. In the descriptions you will find information you may need about the event and what to expect. This list is not meant to be exhaustive–as always, be sure to check the calendar posted on our website and the weekly e-News (sent out to everyone in the community on Friday afternoons) for updates and additional, timely details.

New Family Orientation – Tuesday, September 8, 2020

(6:00 PM) – On campus

The day before school begins, Aspengrove hosts a New Family Orientation, to allow them to see their classrooms, meet the leadership team, and other new families. Often tours will be led by returning students, and Student Council members, which gives new students a chance to meet others in their grade. No uniforms need to be worn for this event. 

First Day of School – Wednesday, September 9, 2020

(arrival between 7:45 and 8:15am unless in JK 3, 4 or KG)

Students should arrive in their formal uniform for the first official day of school. There is a formal welcoming assembly at 9:30am in the gym for students in grades 1-12. Parents are welcome to attend. New students will be officially welcomed to the school, given their house t-shirt and a school pin. On this day, students in grades 6-12 should bring PE clothing so they may participate in activities. Students in grades K-5 do not need to bring any school supplies; these are provided by the school. Students in grades 6-12 should bring something to write with and a notebook for the first day. Teachers will be explaining what specific school supplies will be needed during the first classes. 

Pancake Breakfast – Friday, September 11, 2020

(7:30 AM) – On campus

The first Friday of the new school year there is a whole community pancake breakfast before the school day starts, hosted by the Board of Governors. This is intended for students and parents to get to know their new classmates and teachers and to enjoy some delicious pancakes. All students are encouraged to come wearing their house colours, as this is also a spirit day. 


Most Mondays there is an assembly first thing in the morning, 2 Mondays a month for the Primary Years Programme, once a month for Middle Years Programme and Diploma Programme, and once a month for the whole school. Parents and families are welcome to attend these assemblies. Announcements and recognitions are made at this time, and often there are performances and presentations by students, choirs, or bands. 

Spirit Days

Every year Aspengrove hosts a number of spirit days throughout the year, where students come dressed in their house colours, either Oak (blue), Arbutus (red), or Cedar (yellow) . In the afternoon they do activities as a whole school, Primary Years Programme, or Middle Years Programme. These events are led by older students, house captains, and teachers. 

New Parent Reception – Date TBD

This is an event at the beginning of the year for new parents to meet each other and learn more about the school. This event is usually held off campus and is a cocktail party format. Dress is business casual. 

Christmas Concert -thursdayy, December 17, 2020

(4:00 to 6:00 PM) – Port Theatre

The annual Christmas Concert is an incredible show that involves all grades. Performances include a mini musical run by the grade 5 class, accompanied by the Senior Jazz Band, as well as the grades 5-7 classroom bands. With other performances by extra curricular bands, choirs, and a choir performance that includes all students from grades 4-7 and the choirs. All families are welcome to attend; we also rely on parent volunteers to work with children during rehearsal times at the Port Theatre. This event is also a fundraiser for our local food bank, Loaves and Fishes. 

Intercultural Day (Primary Division)

Every year our PYP students, staff and parents celebrate their cultural heritage by dressing in cultural clothing and bringing food representative of their culture.   Cultural activities and games are also shared throughout the day and a special guest presenter treats everyone to performances and workshops. 

Grandparents and Parents Volunteer Appreciation Tea

The annual Grandparent and Parent Volunteer Appreciation Tea is held to show the students’ and School’s appreciation for all that our grandparents and parents do to enhance our community and support our students and staff.  All parents and grandparents are invited and welcome to attend. Dress is summer casual.

Rathtrevor Beach Picnic 

The annual Aspengrove Family Picnic is hosted at the beginning of June, every year at Rathtrevor Beach Park in Parksville. This casual family event is an end of the year wrap up to celebrate the closing of the school year. This event brings the school everyone together one last time, and often involves meeting new members of the community who will be joining us in September.  Families bring their own picnic dinner to enjoy and share with others. This is a casual event and families are encouraged to bring a blanket, chairs and favourite outdoor games, and stay for as long as they wish. 

Community Band performance

The annual end of year band performance happens on a Saturday at the beginning of June. The Junior, Senior Concert, and Senior Jazz Bands all perform alongside the Nanaimo Community Band at Swy-a-Lana Park in downtown Nanaimo. Band students and families are invited for a potluck afterwards. Everyone is welcome to come out and enjoy wonderful performances by our bands. Bring a chair or blanket to sit on!

The annual pancake breakfast is a wonderful way for all AGS families to begin the year.

Spirit Days! We wear our house colours and enjoy a variety of fun activities as a community.

We are very fortunate to host the Tour de Rock / Cops for Cancer every fall – a moving and inspiring visit.

We run the Terry Fox Run as a community with many parents joining us for this important event.

The annual Christmas Concert is held in Nanaimo’s Port Theatre – all are welcome!

Activities, workshops and of course a food festival are all part of Intercultural Day each year.

The Aspengrove Bands’ performance by the waterfront is a highlight of the spring for families.

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