New Aspengrove Family Welcome PackageAll you need to know to be ready for your first days at Aspengrove.
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We’re thrilled that you
have chosen Aspengrove
Thank you for trusting the education of your children to Aspengrove School. We’re so pleased to have you joining our community this year. We know the first days and weeks in a new school can be overwhelming for students and for families. The information in these pages is designed to help you have a smooth and happy transition into your new community. You will see in the sections below information that will help you prepare over the summer for the first days and weeks of school, to learn about uniform, calendar, school supplies, and more. In short, all you need to know for an easy transition to your new school. Chances are that you will have more questions, so please don’t hesitate to ask.
We’re here to help! Just call the main office at 250-390-2201.
Head of School
What you can do now to be ready for September
You’re probably anxious to get all the things you’ll need for the fall. There are a few things that you can do in the summer to help you be ready for day one.
One big difference between Aspengrove and other schools is the uniform. We have a complete section in this guide on uniform that you should read. It includes what to order and where to get it from.
There is a collection of used uniform items available at the school. It’s a popular resource, so you might want to see it as soon as is convenient.
Supplies and other things you will need
First off – don’t worry! There are a number of things you will need but other than your first day uniform and some shoes to go outside in, your child really won’t need anything special on day one.
That said, there will be some things that you will need and people like to get most of those things sorted out in the summer. So we have a full list of what is needed at this link.
The First Day of School
Getting ready for your first day at Aspengrove
For new families, things actually start the night before. Parents and students are invited to join us for an reception and orientation. It’s a chance to meet some teachers, other parents and even some returning students. In fact, you may not have seen the campus since you first came to learn about the school, possibly months before. So we offer tours again just to help you feel comfortable here. You and your child will find out exactly where their classroom is and get a “lay of the land” before arriving the next morning to a very busy school!
The first day of school this year will be Wednesday September 5. Normally we wear our casual uniform from Tuesday – Friday but the first day is a special one so we come in our formal uniform.
Follow this link and you’ll see all the information you need for the first day from what time to arrive, to what to bring and when you can pick up your children at the end.
One more thing: you’ll find out what house your child is in on day one. It’s a bit like Harry Potter (without the sorting hat). It all happens at the first whole school assembly of the year at 8:45 AM in the gym. And like all assemblies – parents are welcome. Join us and find out what how your children (and by extension you!) will be a part of. Siblings are always in a house together by the way, so there will be no arguments at the dinner table about the next big house event.
At the assembly new students receive a house shirt and pin as well as a school pin to welcome them to the Aspengrove family.
It’s going to be a fantastic year – and we look forward to getting it all started on the first day!
The first day of school is an exciting one – not just for new students. Returning students who may not have seen a lot of each other over the summer are excited too. And don’t worry – they will welcome your children into the class – it’s all a part of what we do and who we are.
The fist assembly and our new students are each welcomed to the school and to their house by staff, members of the student council and house captains.
Our Board of Governors serve a pancake breakfast on the first Friday of every school year – parents are invited too!
Parents and students dress in house colours for spirit day Go Arbutus!
The First Week
It’s a busy few days!
The first few days of school are busy – it’s important to bring the community together at the start of a new school year.
On Friday we begin with a Pancake breakfast – parents are encouraged to join their children at this fun (and free) event hosted by our Board of Governors. Just show up around 8:00 AM and come around to the gym where we all meet…and come dressed for the occasion!
On the first day every student finds out which house they are in – one of Oak, Cedar or Arbutus. And on Friday we all dress in House colours instead of our uniform. And we like to dress as crazy as we can – because it’s also Spirit Day! So if you are in Cedar – find some yellow to wear, Arbutus will be in red and Oak will be in blue. Even some of our parents like to get in the spirit.
When the school day begins there will be a schedule of fun activities (and yes, some classes) a full schedule will be emailed to you in the first week. The school day ends at the regular time.
A whole host of events for students in all grades take place on Spirit Day.
all Year Long
There are a lot of ways to stay on top of events at the school.
- The main school calendar is available on the web site.
- A list of major dates is published in a separate document also available on the web site and in the package you received from admissions.
- Our weekly eNews includes highlights of upcoming dates at the bottom.
- Teachers will frequently email you to let you know of important dates and events.
- We try to provide all the information that we can for parents but we also ask that our MYP and DP students get involved and stay on top of all that is happening to communicate with you. It’s an important part of helping them develop independence as young learners.
The school calendar is available on the school web site, and can be imported into your own Google (or other) Calendar.
Communication starts with the weekly eNews, the school web site and calendar.
At events both informal and formal, such as our Annual General Meeting in November, we share plans for the future of Aspengrove. You can be involved in so many different ways.
Staying on Top
We work very hard at it. Aspengrove is a very busy place and there is a lot to stay on top of.
As we mentioned above, the school calendar and the weekly eNews, are the primary means of communication. Please read the eNews every week.
Classroom teachers in the PYP (JrK-grade 5) email updates weekly and at other times as needed to let you know of other important pieces of information more specific to their classes. In the higher grades we ask students to communicate more with their parents – it’s all a part of helping them learn to become more independent and responsible for their learning and organization. So when you ask your child what’s going on and you get the standard “nothing” answer, press for a bit more detail because there is always something going on 🙂 .
Coaches and other activity leaders will also touch base with you as needed. Co-ordinating games with other schools often means things can change at the last minute that we have no control over. So, please keep an eye out for these if your child is playing a school sport.
You can always call the school for more information or email teachers. While our teachers will try to get back to you as soon as possible, please allow them a day. As you can imagine, they are busy working with your children and can’t respond immediately.
Follow and Share!
Aspengrove stays current on social media sharing news about the school. Please follow us on the networks you spend time with – and share the school’s posts where appropriate. Our parents are our most important ambassadors!
We have lots more information available to help you at Aspengrove. The Parent-Student Handbook is a great place to start. The new 2018-19 version isn’t available until late August but last year’s will give you a good idea of what will be in it – just remember it will be updated so some things are subject to change.